Minutes of August 20, 2018

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, August 20, 2018
Sullivan Town Hall

Board members present: Laura Merrifield, Jeff Burbank and Marsha Cook 

Department Heads/Officers: Mary Hull Town Clerk/Tax Collector

Staff: Kate Fuller, Administrative Assistant

Public: Herb and Carol Sprague and Joan Johnson 

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the August 6, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended. 

PUBLIC COMMENT-Carol Sprague and Joan Johnson came to discuss the estate of Rosalie Myers, 243 Centre Street. They are trying to establish the actual acreage of the property. Town records reflect 12 acres and they think that it is 14 acres. The Board recommended that they conduct a survey that would confirm the acres. The owners will come back to the Board with survey results. 

Mary Hull Town Clerk/Tax Collector-New software system at the Cheshire County Registry of Deeds-Mary explained to the Board that the County has new software for retrieving deeds called Monarch. Mary will sign the contract to subscribe to the service. There are two other software programs; Laredo and Ava that allow deeds to be printed for a cost. Mary has a free trial right now and will be making a recommendation to the Board regarding which one she prefers. Laura Merrifield will give the Cheshire County Registry of Deeds feedback about the short time line and unanticipated expenses caused by these changes. 

Acknowledgement of Financial reports and expense adjustments-July-The Board acknowledged and signed the reports. 

Application for Current Use-16 Paquette Drive Map 5 Lot 5-The Board requested that a map accompany the application; Kate will notify the owner of this requirement. 

MS-1- The assessors do not have this form completed; the Board signed the application for extension. 

Septic Design-Two septic designs have been accepted by the State without going through the local process; Kate will notify the concerned parties that there is a local requirement that should happen before the State application. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted. 

Miscellaneous/General Discussion
14 Rugg Road-The assessor reported that they added the camper to the property card-The Board will take some time to consider how they want to move forward with this issue. Additionally, the residents of this property had reported that it would be cleaned up in August the Board will need to verify this. 
Keene Sentinel proofs for the RFP’s for cleaning, auditing and financial services will run in the August 26, 2018 issue of the paper. 
Newsletter deadline reminder of August 20th from Becky Cummings, received. 
Dog barking complaint about 160 Hubbard Road, received. 
State septic plan approval for 159 Hubbard Road, received. 

Voting Delegate Authorization for the 2019-2020 Legislative Policy Conference from the NHMA, received.
3rd quarter Joint Loss Management Committee meeting minutes, received.
Update on coverage benefits for Workplace Violence from Primex, received. 
Cheshire County Sheriff’s Department Log for July, received.
Trustees Reports for July, received. 
Planning Board Minutes for July, received.  
Training opportunity for budgeting offered by NHMA; several sessions offered, received. 
Letter from SWRPC regarding ten year plan projects, received. 
Copy of letter from the Planning Board regarding boundary line adjustment for Map 5 Lot 21, received. 
The Town received a check from the School Board in the amount of $25,000 for the Special Education and Tuition Expendable Trust; school warrant article #3.  
Jay Kahn, State Senator for District 10, is coming to the September 10th meeting to thank the Board for their service. 
The inspection for 267 Centre Street is due and the Board will choose a date and time to complete that at the next meeting. 
Attorney Gary Kinyon is unavailable this week but the Town should be able to move ahead with the process on 24 Arlen Drive when he returns. 

Board of Selectmen-General Discussion
The Board is adding a meeting on August 27, 2018. There will be no meeting on September 3rd; the regular weekly schedule will resume on September 10th. 
Marsha Cook had a question about the election packet that she received; Laura Merrifield explained the purpose of the packet. 
There was a discussion around purchasing a camera for the dumpster in light of it being over filled. Kate will follow up on pricing and permission from the church. 
Laura Merrifield made some adjustments to the agenda and asked for some follow up on old business. 

MOTION: Jeff Burbank moved to adjourn the meeting at 8:36 pm.
SECOND: Laura Merrifield

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen