Minutes of December 28, 2017

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, December 28, 2017
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Joe Lewandowski and Jeff Burbank 

Department Heads/Officers: 

Staff: Kate Fuller, Administrative Assistant

Public: None

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the December 18, 2017 meeting, seconded by Joe Lewandowski. The minutes were unanimously approved as amended. 

PUBLIC COMMENT-None. 

SELECTMEN’S BUSINESS:

Tom Sherpa-Warrant Article Proposal for renewable energy property tax exemption-Mr. Sherpa presented the Board with a sample warrant article from the State as well as the supporting RSAs. There were three different types of renewable energy suggested in the warrant but they could be broken out into separate articles. The Board will consider this warrant proposal at the next meeting and let Mr. Sherpa know of the decision. 

Personnel Manual Discussion-Jeff Burbank drafted some clarifications in the personnel manual specific to vacation and sick time. Laura Merrifield asked that the clarifications be presented in a way that compares the current policy with the proposed changes for the next meeting. Laura Merrifield submitted a memo with suggestions regarding the medical benefit plan and formatting changed that the Board approved. 

Financial Reports and expense adjustments-November-Acknowledged by the Board. 

Road Agent position applications-Three applications were received and Laura Merrifield will set up interviews with the candidates in a non-public meeting beginning at 5:30 pm on January 8, 2018. Highway Department Policies were updated with the help of Paul Yawarski and reviewed by the Board so that an updated copy could be available for the interviews. The Winter Operations Policy was mentioned and the Board will wait for the new Road Agent for input.  

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion-NHMA legislative Bulletin received. Letter from Avitar about current use approval received for Map 5 Lot 18. An e-mail was received from Gary Kinyon’s assistant informing the Board that the requested camper letters will be completed soon. 

Board of Selectmen-General Discussion-None. 

NON-PUBLIC: None
ADJOURNMENT: 
MOTION: Laura Merrifield moved to adjourn the meeting at 8:45 pm.  

SECOND: Jeff Burbank
APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen