Minutes of February 5, 2018

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, February 5, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Joe Lewandowski and Jeff Burbank 

Department Heads/Officers: James Casey, Chairman of the Trustees of Trust Funds

Staff: Kate Fuller, Administrative Assistant

Public: Leslie Casey and Marsha Cook

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Laura Merrifield made a motion to approve the minutes of the January 29, 2017 meeting, seconded by Joe Lewandowski. The minutes were unanimously approved as amended. 


Winch Hill tree-Discussion-Jim Casey addressed the Board in regards to a tree stand that had been left on Winch Hill. The Trustees are responsible for that forest and he stated that he is going to pursue clarifying the stewardship relationship for this property between the Conservation Commission and the Trustees. His vision is that the Trustees are in an oversite role and the Conservation Commission does the practical management of the property. He will forward the formalization of that agreement to the Board. Mr. Casey also let the Board know that he posted a sign on the gate of the forest prohibiting unauthorized vehicles. 

Appointments for Sullivan Fire and Rescue-Fire Chief-Al Henry, Deputy Chief-Mike Blanchard and Captain-Rick Plankey-Signed by the Board. 

Garbage Complaint-301 Gilsum Road-The Board will wait a few more weeks to give the Health Officer more time to follow up with this concern. 
Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion-NHMA Legislative Bulletin, received. Report of clean-up progress at 267 Centre Street, Kate will send reminder. Trust Fund reports for January, received. E-mail from Katy Burgess with IRS mileage rate for 2018 set at $.545, received. Copy of letter from the Planning Board regarding the boundary line adjustment completion at 168 Valley Road, received. Letter from the Department of Veterans Affairs request for letter to be included in the Town Report. The Board will pass it along to be put in the newsletter and post it in the lobby of Town Hall. Planning Board Minutes, received. Ambulance contract re-signed and ambulance log for 2017, received. Draft letters were received from Legal Counsel Gary Kinyon around campers; Kate will communicate the Boards recommendations to the lawyer. Town and School meeting handbook from the NHMA, received. 

Board of Selectmen-General Discussion-Laura Merrifield brought up the issue of Presidents day; it was decided that the Monday, February 19th meeting would be rescheduled and that a Non-Public meeting would be held on February 20th at 12:00pm for the purpose of personnel followed by the regular agenda. The dedication the Town Report was revisited and it was decided that the Town Report would be dedicated to Karl Wheeler and Randy Smith in recognition of their many years of service. The Board is finalizing the expense reports for 2017 and recognized that while the bottom line of the budget was not over expended there were over expenditures in the following four areas: Selectman’s Building and Maintenance Line, Fire, Highway and Library. These over expenditures will come out of unassigned fund balance. 

MOTION: Laura Merrifield moved to adjourn the meeting at 7:47 pm.
SECOND: Jeff Burbank
APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen