Minutes of January 29, 2018

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, January 29, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Joe Lewandowski and Jeff Burbank 

Department Heads/Officers: 

Staff: Kate Fuller, Administrative Assistant

Public: None

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the January 22, 2017 meeting, seconded by Joe Lewandowski. The minutes were unanimously approved. 

PUBLIC COMMENT-None. 
 
SELECTMEN’S BUSINESS:

Approval of appointments for Sullivan Fire and Rescue-Fire Chief, Deputy Chief and Captain-Proper procedure for appointments was discussed; these appointments will be made at the next meeting. 

2017 Cyclical Monitoring for review-The Board reviewed the properties included in the monitoring activity and compared it to the property record cards. No concerns were raised. 

2017 Audit Questionnaire for distribution to the Chairman-Questionnaire was distributed and Laura Merrifield will fill it out and then review it with the Board. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion-NHMA Legislative Bulletins, received. 2017 Audit is scheduled for May 8, 2018. Kate informed the Board that she will be taking vacation time the week of July 4th. End of year Trustees reports received. NHDOT letter regarding a permit amendment for the Route 9 projects to mitigate storm water runoff, received.

Board of Selectmen-General Discussion-The Public Hearing of January 23, 2018 was reviewed as were posting requirements of the 2018 Warrant and the MS-737. The School Board Budget documents were also discussed. Laura Merrifield is writing the Selectmen’s letter for the Town Report; she asked the Board to consider dedicating the report to two Town employees who had passed away in 2017. The holiday schedule was mentioned as Presidents day is coming up on Monday, February 19th. The election and Town Meeting schedules were discussed as the Selectmen are expected to be present at voting on Tuesday, March 13th and at the Town Meeting on March 14th at 7:00pm. Joe Lewandowski mentioned an article he saw about online voter registration. 

ADJOURNMENT: 
MOTION: Laura Merrifield moved to adjourn the meeting at 7:40 pm.
SECOND: Jeff Burbank

APPROVED: Unanimously approved.

Respectfully Submitted,
Katherine M. Fuller
Administrative Assistant for the Board of Selectmen