Minutes of May 21, 2018

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, May 21, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Jeff Burbank and Marsha Cook

Department Heads/Officers: Health Officer Laura Lewandowski

Staff: Kate Fuller, Administrative Assistant

Public: Dale Paquette Sr. 

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the May 14, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended. 


14 Rugg Road-Complaint for discussion-The Board discussed a complaint that had three major areas of concern; residents parking on both sides of the road creating a problem for thru traffic, trash and other debris littering the property and a camper is allegedly still in use as a dwelling. Laura Merrifield and Marsha Cook went to the property and were told by one of the residents that the camper would be moved within the next two weeks and it is not being used as a dwelling. The Board is hoping that the removal of the camper would alleviate the parking issue. Laura Merrifield will consult with the State Health Office and see if they can offer some guidance in this situation, especially relating to junk. Issues with this property have been ongoing since 2011. 

Updates from Health Officer-Laura Lewandowski updated the Board on the following properties: 301 Gilsum Road and 193 Gilsum Road have cleaned up their yards, the odor complaint at the Post Office has been followed up on; it is considered wetlands so no action can be taken. Laura Lewandowski has also taken a class on insects. 

Veterans Tax Credit for signature-signed by Board.

Stipends for signature-Signed by Board.

Dale Paquette Sr.-Building Permit and Current Use-Mr. Paquette came in to ask the Board about the requirements for building a new home on a property that he owns. He was given all of the permitting documents. He also asked what he would need to do to put his other property into current use. Kate will mail him the application and regulations. 

Capital Reserve Fund Request-Highway Major Equipment for signature-Signed by Board. 

Acknowledgement of Financial Reports-April-Acknowledged by the Board. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted. One purchase for culverts was at the state contracted price and the Board will look at editing the Purchasing Policy to include state contracted pricing. 

Miscellaneous/General Discussion

New Hampshire Municipal Association Bulletin, received. 

Copy of a check refunding the driveway apron escrow at 143 Apple Hill Road, reviewed. 

Letter from the City of Nashua regarding Eversource litigation, received. 
Joint Loss Management Minutes 2nd Quarter meeting, received. 

The Auditors asked if the Town would like to extend their contract; Laura Merrifield reviewed the financial prudence of going out to bid on services every three years. The Board identified several service providers that should be reviewed. 

Kate will be taking a vacation day on June 26th. 

The Town had purchased new flags as the old flags are beginning to tear. 

Reminder that the Road Agent has reached his 60 day point. 

Reminder about coverage for Wednesday, May 23rd. 

Kate has contacted Landcruiser Parts about rescheduling their Junkyard inspection.

Kate gave an update on the progress of the building permit on 34 Connor Drive.

Board of Selectmen-General Discussion-

Laura Merrifield presented an e-mail from Jim Casey and report of first quarter activity for the trust funds. Due to market fluctuations the portfolio is down in value. No action by Board.

The Planning Board recommendations presented at the last meeting were reviewed so that Jeff Burbank could report on the Boards thoughts at the next Planning Board Meeting. The Board discussed concerns with the light pollution ordinance because there is no effective way to enforce this ordinance if it is adopted. The Board also discussed the Steep Slope, General Provision; this is possibly could be covered under site plan review.
MOTION: Laura Merrifield moved to adjourn the meeting at 8:54 pm.
SECOND: Marsha Cook

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen