Minutes of November 19, 2018

Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, November 19, 2018
Sullivan Town Hall

Board members present: Laura Merrifield, Jeff Burbank and Marsha Cook 

Department Heads/Officers: 

Staff: None

Public: None

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:40 PM. Jeffrey Burbank made a motion to approve the minutes of the November 13th, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended.

Jeffrey Burbank made a motion to approve the minutes of the November 13th, 2018 Non-Public meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended.

NON PUBLIC: PERSONNEL - Laura Merrifield made a motion to enter into a non-public session for Personnel at 6:40 PM. The Board returned to the public meeting at 7:20 PM.

PUBLIC COMMENT: None

SELECTMEN’S BUSINESS:

Tax Warrant and Abatement re: Map 04-21-02 – A Tax Abatement was issued and a new Tax Warrant was issued.

Payroll, vendor payments, and purchase orders – Manifest and purchase orders were approved as submitted.  

Miscellaneous/General Discussion
Acknowledgement of Financial Report and Adjustments of Journal Entries – signed
Occupancy Permit for 44 Hubbard Road was approved and signed.
Information on 2 property auctioneers was brought to the Board. The Board has some questions and one of the auctioneer companies will be invited to attend a meeting in person or via conference call.
The Board reviewed and approved a draft letter of recommendation vis-a-vis prior Admin Assistant.
The Board received written confirmation that the Volunteer Fire Company is an outside organization and not a part of the Sullivan Fire Department.

Selectmen Budget, Capital Reserves and Budget Formulation - An overview of all the components for the Selectmen’s budget was reviewed.  Due to the late hour and some minor adjustments it was decided to wait until next week to formulate the budget that goes forward to the budget committee.  The members were reminded to make suggestions for other projects that should be included in the 2019 budget.

ADJOURNMENT:

MOTION: Laura Merrifield moved to adjourn the meeting at 9:40 PM.
SECOND: Marsha Cook
APPROVED:  UNANIMOUSLY APPROVED

Respectfully submitted,

Jeff Burbank
Member, Board of Selectmen