Minutes of September 24, 2018

Town of Sullivan, NH 
Board of Selectmen
Draft Meeting Minutes, September 24, 2018
Sullivan Town Hall

Board members present: Laura Merrifield, Jeff Burbank and Marsha Cook 

Department Heads/Officers: 

Staff: Kate Fuller, Administrative Assistant

Public: 

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Laura Merrifield made a motion to approve the minutes of the September 17, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended. 

PUBLIC COMMENT: None
 
SELECTMEN’S BUSINESS:

MS-434 for signature-Kate Fuller signed as the preparer. 

Selection of Selectmen’s representative to the Budget Committee-Marsha Cook was selected as the representative from the Board to the Budget Committee on a motion by Laura Merrifield, seconded by Jeff Burbank; vote in the affirmative. A notice for Budget Committee vacancies was also reviewed by the Board. 

Draft of Memorandum-2019 Budget Preparation for review-Draft reviewed by the Board and Kate will distribute with budget sheets this week. 

Abatement Rt 9 (formerly Map 6 Lot 41, taken by the State through eminent domain)-Abatement signed by the Board. 

Contract from George Sansoucy for providing general consulting revaluation service-expert witness-The Board received and will review the contract. 

Acknowledge receipt of Request for Proposal for Audit, Cleaning and Financial-Received by the Board. 

Report of Cut for Gilsum Road Map 1 Lot 19-17-433-08-T-Discussion ensued regarding the timeline of this report of cut and recommendations from DRA Timber Appraiser Rick Evans. The Board signed the warrant. A new intent to cut for the same property was received by the Board, the amounts to be cut will be clarified. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion
Email from the School Board regarding the School Board meeting room. They inquired about cleaning and purchasing a dehumidifier. The Board decided that they would ask the cleaner to clean one time; further cleaning and a dehumidifier would be at the School Board’s expense. 

Email from Leslie Casey Planning Board Chairman regarding the nomination of Centre Street to the State’s 10 year plan. The Board had decided not to make a nomination this year. 

Planning Board minutes for August, received. 

Letters from the NH Lottery for the Board, received. 

Email from Primex about Prime Program designation for 2019, received. 

Email from Todd Smith Road Agent; the game camera near the dumpster has been installed. 

Copy of documents regarding a payment plan for the bankruptcy at 101 Gilsum Road, received. 

Kate has requested the State police logs for Sullivan. 

The inspection for 267 Centre Street will be rescheduled. 

Letter from State Department of Safety and the School Safety Preparedness task Force 2018 report, received.

Board of Selectmen-General Discussion
Laura Merrifield addressed using the Bid Summary sheet as a way to streamline the process for evaluating the recently received bids. 

ADJOURNMENT:  To non-public for purpose of personnel at 8:32 pm. 

MOTION: Laura Merrifield

SECOND: Marsha Cook

APPROVED: Unanimously approved. 

ADJOURNMENT:
MOTION: Laura Merrifield moved to adjourn the meeting at 9:04 pm.
SECOND: Jeff Burbank

APPROVED: Unanimously approved. 

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen