November 12, 2012

Town of Sullivan, N.H. Board of Selectmen
Approved Meeting Minutes Draft
November 12, 2012 – 7:30 PM

Sullivan Town Hall



Board members present: Mark Paquette, Gary Patnode

Department heads present: Randy Smith, Karl Wheeler

Also present: Roger Sweet, Ann Sweet, Bob Switzer, Peggy Martin, Aaron Collette, Karen Luebkeman, AA

A. CALL TO ORDER: Mark Paquette called the meeting to order at 7:30PM


Members of the Energy Committee (Ann Sweet, Roger Sweet and Bob Switzer)

submitted a proposal received by PSNH to replace current lighting in town buildings (Town Hall, Highway Department, Fire House. The cost of the project can be "financed" through the savings that will be recognized each month as a result of making these lighting changes/upgrades. The Friends of the Library are financing the upgrade of the Town Library. The Selectmen had some questions about the program that Ann Sweet isgoing to look into.

Peggy Martin of the Recreation Committee shared with the Selectmen the committee’s plan to host a holiday celebration at the Town Hall on December 14th, 2012 complete with a visit from Santa Claus. A notice/invitation will be mailed to all Sullivan residents about this celebration.

Aaron Collette, approached the Selectmen about his interest in joining the Sullivan Police Department. Mr. Collette is currently a member of the Fire Department.

C. Department Heads:

Karl Wheeler, Police Chief, detailed what would be involved if the Town of Sullivan

decided to sponsor Mr. Collette’s certification. There is a 14 week training program inConcord that provides training of part time police officers free of charge which is offered twice annually. There are some expenses such as ammunition and a uniform that would need to be provided by the Town of Sullivan. In addition to the training in Concord, Mr. Collette would also need 40 hours of riding time with the Police Chief or the Deputy.

Selectmen asked Police Chief Wheeler that going forward Deputy Jackson’s timecard denote whether his hours were spent patrolling or responding to a call. Chief Wheeler said that he would speak to Deputy Jackson.

Randy Smith updated the Selectmen on the progress of the Ferry Brook Bridge project.

We are currently waiting for DES to approve a revised Wetland Permit as a result of the recent revision in the bridge plans.

Bridge bids were opened on November 7th, 2012 and ranged from $150,000.00 - $200,000.00. FEMA requires going with the lowest bidder unless there is justification not to use the contractor. References were checked on the low bidder who has done work for the towns of Hanover, Newport and Grafton. The contractor, K.A. Stevens&Son Construction, received excellent recommendations from these towns. Randy met with Josh Stevens on Friday November 9th to go over the bid in detail. The contractor will be sending a preliminary contract for the Town to review. Randy stated that the meeting with Mr. Stevens went well and that he got a favorable impression about the contractor from that meeting. 

D. Selectmen’s Business:

General business including the approving of payroll and vendor payments, review of invoices and PO’s were addressed.

The AA provided the Selectmen with copies of documentation sent to the Department of Revenue Administration as part of the process for an Emergency Expenditure Request to cover the expenses of the May 29th, 2012 flood not reimbursed by FEMA. This included the Selectmens Request Letter, The Budget Committee Acknowledgement Letter and the MS-4E. The request was approved by DRA.

The AA provided the Selectmen with references received for K.A. Stevens & Son Construction received from the towns of Hanover, Grafton and Newport.

Meeting minutes for October 15th and November 5th were approved. There was no

meeting on October 29th due to a power outage.


Meeting was adjourned at 10:00PM.


Respectfully Submitted,

Karen Luebkeman, AA