November 17,2014

Town of
Sullivan, NH Board of Selectmen

Minutes November 17, 2014 – 6:30 PM

Town Hall

Board members
present: Gary Patnode and Laura Merrifield

Department heads
present: none

Other staff: none

Public: none

    Chairman Gary Patnode called the meeting to order at 6:30 PM. Laura
    Merrifield made a motion to approve the minutes of the November 10,
    2014, meeting. Gary Patnode seconded the motion and the minutes
    were unanimously approved. Gary Patnode made a motion to approve
    the minutes of the November 10, 2014, non-public meeting. Laura
    Merrifield seconded the motion and the minutes were unanimously



  1. The
    Administrative Assistant had previously provided a response to the
    draft management letter from Melanson Heath. The response requires
    some amendments which Mrs. Merrifield will review with the
    Administrative Assistant. Once those amendments are implemented,
    the Board will sign the management letter.

  1. A communication
    from Eric White, chairman of the Conservation Commission relating to
    a change in meeting dates was agreed to. The Conservation
    Commission will begin meeting on the third Tuesday of each month
    beginning January 2015.

  1. At the request
    of Roger Sweet, chairman of the Trustees of Trust Funds, the
    appointment of James Casey, as an alternate member to the Trustees
    of Trust Funds, was approved.

  1. The
    Administrative Assistant requested a letter to the State Hazard
    Mitigation Planner be reviewed and signed. The letter essentially
    informs the State the Town will engage the services of Southwest
    Regional Planning Commission for an update to the hazard mitigation

  1. The Board
    acknowledged an emailed communication from Dick de Save from the NH
    Department of Environmental Services which confirms the installation
    of the Fernandes septic system. Discussion ensued relative to
    pursuing legal fees. The Administrative Assistant will be asked to
    notify legal counsel the case can be closed and the Town will not
    seek legal fees.

  1. The Board
    acknowledged a Notice of Hearing relating to the Patricia Alexander
    junky yard issue. The Town and Mrs. Alexander have reached an
    agreement on what needs to be removed and the date the work is to be
    complete. A review hearing is scheduled for May 6, 2015, in the
    event the work is not completed.

  1. The Board
    acknowledged a communication relating to the Scott Alexander junky
    yard issue. A non-public session will be conducted at 6:00 PM with
    the Town’s legal counsel on November 24th.

  1. The Board
    acknowledged Laura Merrifield and Mark Paquette signed an amended
    septic system plan for the Wichland property (142 Route 9) during
    the week of November 10th.

  1. Payroll and
    vendor payments were reviewed and approved.

General discussion ensued. A hand written note regarding a
snowmobile bridge on the Price Road was insufficient for the Board to
take any action. A penalty from the IRS was reviewed and the Board
recommended paying the bill. The Board was appreciative of the
Administrative Assistant’s efforts to have the penalty waived. The
Board reviewed some financial documents prepared by the
Administrative Assistant. The Board will recommend some additional
changes to make the documents more meaningful. The Board also
reviewed the format of time sheets and will be implementing a format

  1. OLD
    BUSINESS: None

    MOTION: Gary Patnode moved to adjourn the meeting at 8:35 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved


J. Merrifield

Board of Selectmen