November 4, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

November
4, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette, Laura Merrifield

Department
heads present: Randy Smith, Al Henry

Also
present: Patricia Alexander, Scott Alexander, Karl Wheeler

CALL
TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

MOTION:
Laura Merrifield made a motion to accept the October 21
st,
2013 meeting minutes

SECOND: Gary
Patnode seconded the motion.

APPROVED: Unanimously
approved.

  1. PUBLIC
    SESSION:

Mrs.
Patricia Alexander, along with her son, Scott, were present to
discuss the Petition for Injunctive Relief that had been served to
her. By way of introduction, Mrs. Merrifield explained that the
Alexander’s had visited her at home on October 28
th
and Mrs. Alexander was encouraged to attend a selectmen’s meeting
to determine what the Board’s expectations were as it relates to
the clean-up of her property.

Mrs.
Alexander explained that since she met with the Board back in August
2012 she had successfully torn down one of the manufactured homes on
her property and it was unclear to her what more the Board wanted.
She stated that she has a variety of health issues and limited
resources.

Mr.
Patnode explained that the Selectmen were attempting to clean up a
variety of unauthorized junk yards and junky yards because the issues
had been going on for several years. He noted that the court
proceeding was a means to bring the outstanding issues to closure.

Discussion
ensued over the length of time the town has tried to get the property
cleaned up and what efforts Mrs. Alexander has undertaken to clean up
the property. It was noted that 2 old Cadillac cars had been removed
long ago. Mrs. Alexander confirmed that the property contained the
camper she resides in, an old manufactured home that can’t be seen
from the road, a garage (on the left hand side), her car (a Buick),
her son’s mustang which is supposed to be moved into the garage,
another car (Chevy Tracker) that was not operable, a manufactured
home she uses as storage (and purportedly received permission to do
so from a previous selectman) and the frame of a manufactured home
that was torn down. It was also noted that she had a variety of
material piles which are the result of her clean-up efforts.

Overall,
it was concluded that it would be of great benefit to both parties if
Mrs. Alexander participated in the process by contacting the Superior
Court to find out what she needed to do in order to follow the
required process.

Although
Scott Alexander participated in the general discussion concerning his
mother’s property, he declined to discuss his own circumstance.

Karl
Wheeler delivered a significant backlog of Police mail to the
Selectmen. It was determined that Mrs. Merrifield would open the
mail the following day and take whatever appropriate action was
necessary.

  1. DEPARTMENT
    HEADS:

Chief
Henry delivered a spreadsheet with the fire/rescue and forestry 2014
budget request. While this is somewhat premature, it would be
forwarded to the Administrative Assistant.

He
also delivered a key to new locks at the fire department and updated
the board on a proposed training contract. He reported the new
furnaces were in place and that the fire department budget would be
contributing about $2,400 toward the final cost.

Randy
Smith updated the Board on the driveway permit application of Mr. Ed
Csenge. He reviewed with the Board a letter from DOT regarding a
second residential driveway cut for Mr. Csenge. It was noted that
while the town may have concerns about driveway cuts onto State
roads, the State will approve permits so long as their standards are
met.

Randy
expects the new plow truck to be coming in the following week.

  1. SELECTMEN’S
    BUSINESS:

General
business included approval of payroll and vendor payments, the review
of invoices, signing of the land use change tax warrant for the
Barden property and a recall notice for the police vehicle (to be
handled by Mr. Patnode). A check to the Bradley law firm was held
back until more information is provided. A question arose regarding
the payment to Citizen’s Bank with more information to follow.

The
following issues were reviewed/discussed:

The
Goodrich letter regarding the submission of a plan was discussed and
it was determined that Mrs. Merrifield would drive by the property to
determine if further action was necessary.

The
Melanson Heath representation letter was held pending further
information. It was requested that a meeting to discuss the
management letter be scheduled.

The
Selectmen reviewed the agreement for town hall usage at the request
of the Town Clerk. It was determined to increase the deposit from
$50.00 to $100.00, to leave the rental fee at $50.00 for
non-commercial use and $85 for commercial use, to increase the
deposit for chairs at $5.00 each; tables at $10.00 each; that there
would be no fee collected for tables and chairs other than a
refundable deposit; that the town would retain the rental fee and
that town hall would be made available to residents or for other
approved governmental purposes.

The
Board authorized the installation of a glass partition between the
public and the tax collector’s office and the installation of a
grille on the door to the tax collector’s office as recommended by
the Labor Board. The work will be done by Otter Brook Construction.

Correspondence
from Bruce Antis regarding access to his property was reviewed. The
Board requested a letter be sent to Mr. Antis advising him to
properly post his property and discuss the removal of the
recreational adjustment he presently enjoys.

The
State public hearing notice regarding the 10 year transportation plan
is to be posted publically.

No
action was taken on the request from Donald Walker on the repeal of
Workforce housing laws.

The
Board also discussed the position of Overseer of the Poor. It was
determined that the Selectmen should provide the current Overseer
with an overview of what the job expectations are and how the town
should proceed with welfare administration. It was noted that the
Board needs to adopt a set of administration guidelines.

Mrs.
Merrifield offered to write a letter to the Nelson Selectmen with a
preliminary proposal as it relates to police coverage.

F: ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 10:00 PM.

SECOND: Mark
Paquette seconded the motion.

APPROVED: Unanimously
approved.

Respectfully
submitted,

Laura
Merrifield

Member
Sullivan Board of Selectmen