October 20, 2014

Town
of Sullivan, NH Board of Selectmen


Meeting Minutes
October 20, 2014

Sullivan
Town Hall

Board
members present: Gary Patnode and Laura Merrifield

Department
heads present: None

Other
staff: None

Public:
None

CALL
TO ORDER: Chairman Gary Patnode called the meeting to order at
6:30PM. Meeting minutes from October 6, 2014 (regular and
non-public) were unanimously approved.

  1. DEPARTMENT
    HEADS:

B. SELECTMEN’S
BUSINESS

  1. A
    Notice of Intent to Cut, submitted by Lakeville Shores, for Bowlder
    Road, was signed. A copy of the intent will for sent to the Dept.
    of Revenue Administration and the Conservation Commission.

  1. At
    the request of the Town Clerk, a Warrant for the General Election
    was signed.

  1. An
    application for Current Use filed by Stephen and Cindy Henault was
    referred to Avitar.

  1. A
    5-year assessing contract with Avitar was reviewed and signed.

  1. The
    draft management letter from Melanson Heath was briefly discussed
    but it was determined to hold this over to the November 3
    rd
    meeting for further discussion with the Administrative Assistant.

  1. The
    County Warrant, in the amount of $158,997, payable before December
    17, 2014 was accepted as informational.

  1. The
    Board scheduled times for poll attendance at the Novemeber 4th
    election . Tentatively: Gary Patnode 8 to noon; Laura Merrifield
    noon to 3 and Mark Paquette 3 to 7.

  1. Laura
    Merrifield submitted a brief report on discussion points brought up
    at the October 14, 2014 Trustees of Trust Funds meeting.

  1. Builder
    Steve Filipi requested the Selectmen conduct a site inspection of
    the Brooks property at 884 Centre Street so the occupancy permit
    could be approved. It was determined that Mrs. Merrifield would
    contact Mr. Filipi to confirm the well and septic have been approved
    by the State before the Selectmen visited. (Update on 10/21/14:
    Spoke with Arnie Filipi who confirmed well and septic not approved
    yet. Consequently, Mr. Filipi to contact BOS upon State approval.)

  1. Payroll,
    vendor payments and purchase orders were approved.

  1. A
    review of the preliminary tax rate and the amount of money to be
    held over for overlay (payment on abatements) was discussed. The
    Board agreed to hold $25,000 in overlay in anticipation of the
    Fairpoint and PSNH property tax appeals.

General
discussion ensued. By way of Mrs. Nichols, it was reported that a
log book had been created for driveway permits, septic systems and
building permits. Clarification and a change to the size of a garage
on the Jeffrey Brooks property were received. Due to the decreased
size, no building permit is required. Comments from Primex regarding
the great condition of the Highway Department buildings were
accepted. Primex plans to feature the Sullivan Highway Department in
an upcoming publication. Volunteerism update was provided to the
Recreation Committee and other Town departments. A letter from the
Town’s attorney, Maria Gavin, to Roland and Kathleen Fernandes was
reviewed. The Fernandes’ were given until November 9
th
to install and receive State approval on their septic. No further
extensions will be granted.

The
upcoming budget cycle was discussed. The Board approved the
following schedule of meetings at 6:30 PM:

Tuesday,
December 2, 2014: Highway, Planning, Zoning, Conservation
Commission and Recreation

Tuesday,
December 9, 2014: Fire, Emergency Mgmt., Trustees of Trust Funds,
Library and Cemetery

Tuesday,
December 16, 2014: Selectmen, Police, Humane Society and Capital
Reserves

Written
narratives from each department are due by January 9, 2015.

C. NON-PUBLIC:

D. OLD
BUSINESS: None

E. ADJOURNMENT: MOTION: Laura
Merrifield moved to adjourn the meeting at 8:05pm

SECOND: Gary Patnode seconded
the motion

APPROVED: Unanimously
approved

Respectfully
Submitted,

Laura
Merrifield

Member,
Board of Selectmen