October 31, 2016

Town
of Sullivan, NH Board of Selectmen


Meeting Minutes, October 31, 2016

Sullivan
Town Hall

Board
members present: Chairman Laura J. Merrifield, Joe Lewandowski and
Dave Beers

Department
Heads/Officers:

Staff:
Kate Fuller, Administrative Assistant

Public:
None

  1. CALL
    TO ORDER: Chairman Laura Merrifield called the meeting to order at

    6:30 pm. Laura Merrifield
    made a motion to approve the minutes of the October 24, 2016
    meeting, seconded by Joe Lewandowski. The minutes were unanimously
    approved.

  1. PUBLIC
    COMMENT-None

  1. SELECTMEN’S
    BUSINESS:

  1. Distribution
    of drafts for Conflict of Interest Policy and Code of Ethics
    -
    Drafts were distributed for review at the November 7, 2016 meeting.
    Laura asked for suggestions from the other Selectmen on the
    financial policies that the Town’s auditors would like to have
    adopted. Kate will contact Nelson, Surry and Gilsum to get their
    financial policies for comparison.

  2. Preliminary
    Tax Rate Setting
    -The
    Board reviewed the tax rate setting process and approved the use of
    fund balance to offset the rate increase and chose not to add an
    allowance for overlay.

  1. Payroll,
    Vendor Payments and Purchase Orders
    -Approved
    as submitted, with one purchase order to be recoded and reviewed.

  1. Miscellaneous/General
    Discussion
    -Rita Donaldson
    from MRI came to the Town for a meeting with the Town Clerk and
    Treasurer for clarification of bill coding and bank statement
    reconciling. Inspector Perry of the New Hampshire Labor Board
    inspected the facilities on October 26
    th;
    the Town had a very positive inspection with a few minor
    corrections.

  1. NON-PUBLIC:
    None

  1. ADJOURNMENT:

MOTION:
Laura Merrifield moved to adjourn the meeting at 7:50 pm.

SECOND:
Dave Beers

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Katherine
M. Fuller

Administrative
Assistant for the Board of Selectmen