September 14, 2015

Town
of Sullivan, NH

Board
of Selectmen

Meeting
Minutes September 14, 2015

Sullivan
Town Hall

Board
members present: Gary Patnode, Laura Merrifield, and Joseph
Lewandowski

Staff:
Kate Thorndike, Administrative Assistant

Public:
None

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 5:00
    PM and made a motion to approve the minutes of September 8, 2015
    regular meeting as written. Laura Merrifield seconded the motion.
    The minutes were unanimously approved. Laura Merrifield made a
    motion to approve the minutes of the September 8, 2015 non-public
    meeting. Gary Patnode seconded the motion. Mr. Patnode suggested
    the insertion of the Attorney’s last name in the last paragraph.
    The minutes were unanimously approved as amended.


  1. The
    Board signed a purchase order for shim material that the Road Agent
    had dropped off earlier in the day.

  1. Chairman
    Patnode stated the purpose of this meeting was to get an update from
    Ms. Thorndike as to where the Town stands on a variety of issues and
    to establish an interim plan of operations to go into effect on
    Monday, September 21. He confirmed her last day with the Town is
    Thursday, September 17. Ms. Thorndike brought the Board up to
    date on insurance (property liability, workers compensation and
    unemployment compensation); IT and auditor issues; system and
    account accesses; Joint Loss Management; handicapped ramp and front
    steps repair/replacement; phone upgrade and water system proposals.

Ms. Thorndike agreed to
continue in the capacity of Overseer of the Poor as appointed by the
Board of Selectmen in July. Details to be worked out.

Ms. Thorndike offered a few
suggestions, among them: employing a competent part-time on-site
bookkeeper; adjusting the hours the Selectmen’s office is open to
the public; employing a full time Administrative Assistant (with
benefits); having the mail delivered to the Town Offices; updating
the phone to include call transfer capabilities, ability to leave a
message and call routing; use a professional proof reader for the
Town Report; send the Town Report out to print.

Chairman Patnode thanked Ms.
Thorndike for her service to the Town and wished her well. Ms.
Thorndike left the meeting at 6:20 PM.

The Board continued
discussion on an operational plan for the next couple of weeks while
a replacement is found. It was agreed to post a notice advising the
public the Selectmen’s office will have limited office hours
indefinitely, with inquiries directed through the Tax Office. Mrs.
Merrifield will ask Marie Robinson and Lorraine Lindamood to help
cover the office and to ensure more than one person is in Town Hall
during Tax Office hours. Mrs. Merrifield offered to prepare payroll,
manifests and the agenda for Monday the 21
st
and to help cover the office beginning September 28
th
until further notice.

  1. Adjournment: Motion:
    Laura Merrifield moved to adjourn the regular meeting at 6:50 PM.

Second: Gary Patnode
seconded the motion

Approved: Unanimously
approved

Respectfully
submitted,

Laura
J. Merrifield

Member
Board of Selectmen