September 19, 2016

Town
of Sullivan, NH Board of Selectmen

Meeting Minutes, September 19, 2016

Sullivan
Town Hall

Board
members present: Chairman Laura J. Merrifield, Joe Lewandowski and
David Beers

Department
Heads/Officers:

Staff:
Kate Fuller, Administrative Assistant

Public:
None

  1. CALL
    TO ORDER: Chairman Laura Merrifield called the meeting to order at

    6:30 pm. Joe Lewandowski
    made a motion to approve the minutes of the September 12, 2016
    meeting, seconded by Dave Beers. The minutes were unanimously
    approved as amended.

  1. PUBLIC
    COMMENT-No comments.

  1. SELECTMEN’S
    BUSINESS:

  1. Safety
    and Health Program adoption
    -Edits
    were made and will be incorporated into the final draft. Approved
    copy of the Slip, Trip and Fall Policy was distributed

  1. Audit
    2015-Final Approval of Draft
    -Draft
    of Governance Letter and Audit Report approved and Representation
    Letter signed.

  1. Payroll,
    Vendor Payments and Purchase Orders
    -
    Approved as submitted.


  1. Miscellaneous/General
    Discussion
    -Notice that the
    Town of Sullivan Hazard Mitigation Plan was approved by FEMA with a
    renewal date of September 9, 2021. Phil St. Cyr from Primex will not
    be able to attend the Labor Board Inspection. Election coverage by a
    sheriff’s deputy is available; Kate will follow up with Chris
    Pratt. Fairpoint is appealing the denial of their abatement for 2015
    in NH Superior Court. Laura will follow up on getting the two legal
    issues with Fairpoint and PSNH/Eversource resolved. John Stewart M 3
    L 110 Sub 3.5 has appealed his abatement by the Town to the State
    Board of Tax and Land Appeals. Kate will confirm that the work on
    the Library Roof was completed. A list of important dates was
    distributed; the date of the Election, November 8
    th
    was added. Announcement of early budget preparation was made and
    department heads will be asked to start the planning process soon,
    Laura will formulate a schedule for budget review. Kate contacted Di
    Luzio for additional information on ambulance service. Energy Audit
    will be reviewed at the next meeting. General discussion ensued
    about the adoption of the Emergency Operations Plan, question about
    Gilsum’s idea to possibly share a transfer station with Sullivan
    (no information yet) and the law change around accessory dwelling
    units.

  1. NON-PUBLIC:
    None.

  1. ADJOURNMENT:

MOTION:
David Beers moved to adjourn the meeting at 7:48 pm.

SECOND:
Laura Merrifield

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Katherine
M. Fuller

Administrative
Assistant for the Board of Selectmen