September 9, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

September
9, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Laura Merrifield

Department
heads present: Al Henry

Also
present: Tom Scherpa, Mark Smith, David Beers, Jim Fontaine, Aaron
Collette, Karen Luebkeman, AA

  1. CALL
    TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

MOTION:
Gary Patnode made a motion to accept the August 5th, 2013 meeting
minutes as corrected.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

  1. PUBLIC
    SESSION:

Tom
Scherpa of 71 Valley Road appeared before the Selectboard for the
purpose of
obtaining
a building permit to construct a garage. The Selectmen reviewed the
plans for the garage and approved his building permit request.

David
Beers of 482 Centre Street attended the Selectmen’s Meeting to get
more
information
about what permitted uses apply to his property. Some of the
permitted
uses
were discussed briefly but as Mr. Beers has no specific plans at this
time it was
suggested
that when he had more definitive ideas that he revisit the board. It
was also
noted
that some uses would require that he go before the Planning Board.

Mark
Smith is looking to build a seasonal home on his Boynton Road
property. He has a
driveway
permit from when the property was subdivided in 2006 but it was noted
by the
Selectboard
that there is now a change of use and it might require a new driveway
permit.
Mr. Smith will also need to take a portion of land out of current
use once he
begins
making improvements to the property. Since this seasonal home will
eventually
become
a residential home it was suggested by the Board that Mr. Smith might
want to
apply
for a building permit at this time.

Jim
Fontaine of 676 Centre Street requested assistance from the Town of
Sullivan with
his
Public Service bill.

  1. DEPARTMENT
    HEADS:

Al
Henry provided two quotes for replacing the furnaces at the Fire
Station. Chief Henry reported back on February 25
th,
2013 that the current furnaces would not make it through another
heating season. Quotes were received from Davis Oil and Lawrence
Plumbing and Heating for $6,400.00 and $6,450 respectively. The
majority of the funds will be come from the Capital Reserve Fund for
Town Building Major Repairs with the Fire Department budget
absorbing a minimum of $2,000.00 towards this project. Due to other
anticipated expenses that this Capital Reserve Fund will need to
address the contribution from the Fire Department budget may need to
increase.

A
discussion around which vendor to choose resulted in a consensus that
since Davis
Oil
services the town furnaces as well as provides the Fire Department’s
fuel that the Town of Sullivan would have the work completed by
them.

MOTION:
Gary Patnode made a motion to accept Davis Oil’s proposal in the
amount
of $6,400.00

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

Chief
Henry updated the Selectboard that several members of the fire
department would
be
involved in recertification training. The fire department will also
be reviewing their
by-laws
with some changes being anticipated.

Chief
Henry provided a Forest Fire Report/Bill to the Selectmen. The
tenant residing
at
James Walter’s Route 9 property was given a warning for burning
without a permit only
to
repeat this offense a second time. A bill for the cost of sending
out a fire truck to Mr.
Walters’
property for the second time is being issued in the amount of
$258.94.

  1. SELECTMEN’S
    BUSINESS:

MOTION:
Gary Patnode made a motion to adjourn to a non-public session for
the
purpose
of discussing a personnel issue at 8:00PM.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

MOTION:
Gary Patnode made a motion to adjourn the non-public session at
8:12PM.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

 

General
business included approval of payroll and vendor payments and the
review of invoices.

The
following issues were reviewed/discussed:

An
appointment to the Zoning Board of Adjustment for new member Stephen
Parker was
signed.


Correspondence
from the New Hampshire Department of Labor, Safety Division
regarding
the August 13
th
inspection was reviewed. The inspection went well with minor
concerns
needing attention however certain building renovations will need to
be addressed. The Police Department will need to have a wall
constructed inside the Police
Station
to create a common area for the public separating it from the main
operating/work area. Protective glass needs to be installed in the
window area of the Town Clerk/Tax
Collector
office and the door that the office is entered through needs
grillwork to be installed over the glass or needs to be replaced
with a solid door. A railing at the Highway Garage needs to be
installed on the second floor storage area. Eyewash
stations
are needed for the Fire Department, Police Department and Highway
Department buildings. The administrative assistant will get
quotes for the building
modifications
outlined in the inspection report for the Selectmen to review.

A
Shoreland Program Permit Application from the Department of
Environmental Services for Linda and Robert Donnelly’s property
on 359 Valley Road was reviewed and forwarded to the
Conservation Committee with copies also provided to the Planning
Board for informational purposes.

Correspondence
from the Town’s attorney was reviewed. The administrative
assistant
will
contact the attorney to request changes/corrections as discussed.

 Correspondence
from the Town’s assessing agent Avitar regarding pole Right of Ways
was reviewed.

Correspondence
from the New Hampshire Department of Transportation regarding
informational
meetings for anticipated projects was reviewed and posted in the
lobby for
the
public to access.

The
Joint Loss Management Committee Meeting Minutes from September 3,
2013 were
reviewed
and discussed. It was noted that the minute taker needed to sign the
meeting
minutes.

Sullivan
Planning Board Meeting Minutes from August 2013 were reviewed.

The
Selectmen noted that a letter was due Mr. Hamilton from the previous
meeting. Mrs. Merrifield offered to assist with the drafting of
this letter.

The
Selectmen discussed the August 26
th
site inspection of Mr. McNichols Valley Road
residence.
It was determined that Mr. McNichols had fulfilled the request by
the Selectmen to install a permanent foundation under his
residence. The Selectmen requested that the administrative
assistant contact the town attorney to update them on
Mr.
McNichols completion of his foundation to inquire what steps needed
to be taken to
Terminate
pending legal action.

Jim
Fontaine’s application for assistance was reviewed and approved by
the Selectmen.

E:
ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 10:50PM

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

Respectfully
submitted,

Karen
Luebkeman

Administrative
Assistant